GIFT-GIVING AND CORPORATE ENTERTAINMENT IS COMING UNDER INCREASED SCRUTINY FOLLOWING A NUMBER OF HIGH-PROFILE ENFORCEMENT ACTIONS UNDER ANTI-BRIBERY AND CORRUPTION REGULATIONS.
Significant time and resources are spent developing defendable policies that meet the needs of a global organisation. The effectiveness of these policies, however, depends on an effective implementation and rollout, and the ability to continuously monitor compliance globally.
TRACK AND MANAGE EXPENSES
BUILD THE RULES OF
Large multinational organisations operate across many countries and engage with governments, or all related individuals or entities daily. A large part of any anti-corruption compliance programme is managing the risks associated with giving a bribe (anything of value) to any of these people.
The optionally purchased Gifts, Travel and Entertainment features within ComplianceDesktop® manages these risks with a pre-approval expense system by enabling you to:
- Build your rules of giving gifts, travel and entertainment expenses into the system
- Require pre-approvals for certain expenses
- Route the approval workflow to the appropriate individual based on the rules
- Track, manage and store expenses and records
- Declaration and approval via mobile devices
build rules for GIFTS, TRAVEL AND ENTERTAINMENT
Rules Engine – A system to define rules to automate the approval of a request or route to the appropriate approver, and connectivity to your financial travel and entertainment approval systems.
Flexibility – Create as many types of benefit as you need to track, such as gifts or charitable donations; a location to request the approval for the giving of gifts, travel or hospitality to government and commercial customers in advance of incurring the expense.
Store documents – A place to store documents and supporting material for approval, to provide an audit trail.
Register – Register when gifts, travel or hospitality have been received.
Automate approvals – Automate the approval of low-value and low-risk items.
tracking, monitoring and storing dOcUments
Track – Track and enforce any value-limit rules identified in your policies for specific locations or groups.
Monitor – Escalate critical requests to the appropriate person using an approval workflow.
Screen – Automatically screen recipients against the IntegraWatch® | Compliance Screening Database (the basic database is provided free of charge, whereas access to the full database incurs an annual fee)
Report – Review and report on trends in the giving and receipt of gifts and entertainment to ensure resources are focused on the highest-risk locations and events.
managing gte® declaration on mobile devices
Work on the go - Submit, approve or decline declarations from anywhere, anytime.
Find what you need - Quickly and easily find the declarations you have submitted with just a few taps.
Keep posted - Receive in-app notifications about approval requests (available only in iOS and Android apps)
Maintain permissions - Use role permissions to ensure that the right users have access to the right data, no matter how they access ComplianceDesktop®
Feel secure - The ComplianceDesktop® app uses the same level of identify and security as the full ComplianceDesktop® platform via the desktop.